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SharePoint....

  • Hub?

  • Team Site

  • Communication Site

 

Many of us have used SharePoint sites for years - basically as a document archiving tool in which workflow could be accomplished.  The design was basic and the search capabilities were based on Metadata defined in fields describing the document. It was basic in design, but cutting edge in sharing large files or maintaining an online document library with access functionality that allowed the owner to dictate who could access the files or folders based on Outlook email addresses.

 

There's a lot of confusion regarding the various types of SharePoint sites and best practices for which to use in specific situations.  Microsoft has added to that confusion in their rollout of Teams sites which include the widget of a SharePoint site to save documents shared by the Team.

At this point these types of SharePoint sites are called Team sites and, although limited in design capabilities are very popular for file storage with well defined security/access.  Many who never used this form of SharePoint Sites have moved to OneDrive functionality for such sharing and storage.

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SharePoint Communication sites are intranet websites.  They have a good amount of design functionality, designing "Hero" parts and have the look and feel of a website on the internet.   Additionally, they are more designed from a security/access perspective to "open the site to the company".  You can define security to specific groups (perhaps full-time employees, not contractors) my the ongoing administration of such functionality many times is time consuming and not regularly maintained.

And, finally, there is Microsoft's Hub solution to combining sites (even Team and Communication sites together).   Theres pro/cons, flexibility/limitations to the Hub functionality and highly dependent upon the company and its communications plan/blueprint.